CHAIR HOW-TO: Manually Assign/Edit Reviewer Assignments

OVERVIEW

The Chair can manually assign or edit Reviewer Assignments per Paper or per Reviewer.

Note

The reviewer setting ‘Allow chair to notify reviewer of new manual assignment’ must be enabled to give the chairs the option to send an automatic email to the reviewer for which an assignment is made.
If the setting is disabled, there will be no popup option for reviewer notification so emails must be sent to the reviewers manually..
Changes to the template cannot be made.

ALLOW CHAIR TO NOTIFY REVIEWER OF NEW MANUAL ASSIGNMENT

Enable this setting if Chairs want to have the option to notify the reviewer of the assignment via a dialog box popup, as the assignment is made.

  • From the Chair Console, go to Settings>Features>Review and enable 'Allow chair to notify reviewer of new manual assignment.’
  • Click 'Save changes.'

Edit Reviewer Assignments

MANUALLY ASSIGN REVIEWERS TO A PAPER

Note

After choosing the paper in a Mult-Track conference, the ‘Edit Assignments (Reviewer)' page will only show those Reviewers who have a role in the same track of the chosen paper.

  • From the ‘Chair Console’ locate the Paper to edit and scroll to the right. Click ‘More>Edit Assignments>Reviewer.’

Edit Reviewer Assignments

  • On the ‘Edit Assignments (Reviewer)' page, check the boxes in the Assign column corresponding to the Reviewer(s) wanted for the Paper.
Note

If the reviewer setting ‘Allow chair to notify reviewer of new manual assignment’ is enabled, a pop-up to notify the reviewer will appear as soon as a Reviewer is checked. This will happen for each Reviewer checked.
If 'YES' is clicked, an email will be sent.
If 'No' is clicked no email will be sent.
If 'No' is clicked and chair decides to notify the Reviewer, simply uncheck the Reviewer and re-check. The 'Notify Assignment?' window will pop-up once again.
Chairs can also elect to manually email reviewers at a later time.

Edit Reviewer Assignments

In this case, for Paper 10, Reviewer One and Reviewer Three were checked. Click ‘Back to Chair Console.’

Edit Reviewer Assignments

  • From the ‘Chair Console’ verify Reviewer One and Reviewer Three are the Reviewers of Paper ID 10.

Edit Reviewer Assignments

MANUALLY EDIT REVIEWER ASSIGNMENTS PER PAPER

Note

After choosing the paper in a Mult-Track conference, the ‘Edit Assignments (Reviewer)' page will only show those Reviewers who have a role in the same track of the chosen paper.

The same process of manually assigning Reviewers to Papers, applies to editing.

  • From the ‘Chair Console’ locate the Paper to edit and scroll to the right. Click ‘More>Edit Assignments>Reviewer.’

Edit Reviewer Assignments

Note

If the reviewer setting ‘Allow chair to notify reviewer of new manual assignment’ is enabled, a pop-up to notify the reviewer will appear as soon as a Reviewer is checked. This will happen for each Reviewer checked.
If 'YES' is clicked, an email will be sent.
If 'No' is clicked no email will be sent.
If 'No' is clicked and chair decides to notify the Reviewer, simply uncheck the Reviewer and re-check. The 'Notify Assignment?' window will pop-up once again.
Chairs can also elect to manually email reviewers at a later time.

Edit Reviewer Assignments

  • In this case, we will remove Reviewer Three and add Reviewer Two. On the ‘Edit assignments (Reviewer)' page, uncheck Reviewer Three and check Reviewer Two. (The 'Notify Assignment?' window will pop-up. Click 'Yes' or 'No'.) Click ‘Back to Chair Console.’

Edit Reviewer Assignments

  • From the ‘Chair Console’ verify Reviewer One and Reviewer Two are the Reviewers of Paper ID 10.

Edit Reviewer Assignments

MANUALLY ASSIGN PAPERS TO A REVIEWER

Note

In a Mult-Track conference, after choosing the Reviewer, the 'Edit Reviewer Assignments' page will only show those papers in the same track(s) of the chosen Reviewer.

  • From the ‘Chair Console’ click ‘Users>Reviewers.’

Edit Reviewer Assignments

  • From the ‘Manage Reviewers’ page, click ‘More>Edit Assignments’ at the end of the row of the desired Reviewer. In this case it is Reviewer Three.

Edit Reviewer Assignments

  • From the 'Edit Reviewer Assignments' page, Reviewer Three will be assigned Paper IDs 5, 7, 8. Check the appropriate boxes under the Assign column.

Edit Reviewer Assignments

  • Click ‘Go Back’ to return to the ‘Chair Console.’

Edit Reviewer Assignments

  • Verify Reviewer Three is the Reviewer on Paper IDs 5, 7 and 8.

Edit Reviewer Assignments

MANUALLY EDIT PAPER ASSIGNMENTS PER REVIEWER

  • From the ‘Manage Reviewers’ page, we will edit Reviewer One’s papers. Find Reviewer One, scroll to the right, click ‘More>Edit Assignments.’

Edit Reviewer Assignments

Note

In a Mult-Track conference, after choosing the Reviewer, the 'Edit Reviewer Assignments' page will only show those papers in the same track(s) of the chosen Reviewer.

  • On the ‘Edit Reviewer Assignments’ page we see Reviewer One already had Paper ID 10 assigned. We will add Paper IDs 8, 9 to Reviewer One by checking the appropriate boxes in the Assign column.

Edit Reviewer Assignments

  • Click ‘Go Back’ to return to the ‘Chair Console.’

Edit Reviewer Assignments

  • Verify Reviewer One is the Reviewer on Paper IDs 8, 9 and 10.

Edit Reviewer Assignments