CHAIR HOW-TO: Import Reviewer Quotas

OVERVIEW

Quotas put a limit on how many Papers can be assigned to a Reviewer. This document shows how to import quotas for Reviewers via a .txt file.

CHAIR CONSOLE

  • From the Chair Console, click the Users tab dropdown, select Reviewer>Manage (more…)

Import Reviewer Quotas

MULTI-TRACK CONFERENCE

Manage Reviewers Page

The 'Manage Reviewers Page' opens.

Note

For a Multi-Track Conference you must first choose the track to which quotas will be imported.

  • Choose track from dropdown

Import Reviewer Quotas

  • From the ensuing page, select 'Actions>Import>Quotas'

Import Reviewer Quotas

Import Reviewer Quotas Page

  • The 'Import Reviewer Quotas' page opens. Click ‘Download template.’

Import Reviewer Quotas

  • Save the file locally. Click ‘OK’

Import Reviewer Quotas

Edit Import Quotas Template

  • Open the file in a text editor.

Import Reviewer Quotas

  • On the next line after ‘# Email Quota,’ type in the email address of the Reviewer that requires a quota, then press the Tab key once. Type in the maximum amount of Papers for this Reviewer. Repeat the procedure on a new line for each additional Reviewer that requires a quota. Save the file.

Import Reviewer Quotas

Upload Import Quotas Template

  • Back in CMT, on the 'Import Reviewer Quotas' page, click ‘Upload.’

Import Reviewer Quotas

  • Select the 'ImportQuotasTemplate' file you just saved. Click ‘Open.’

Import Reviewer Quotas

  • You will see a preview of the Reviewers’ quotas. If all is good, there will be green ‘OK’ ovals on each line of a Reviewer. This tells you the upload was successful; however you must click ‘Save Changes’ for the upload to take effect. The quotas will be added to the reviewer in the track that was initially selected.

Import Reviewer Quotas

SINGLE-TRACK CONFERENCE

Manage Reviewers Page

  • From the 'Manage Reviewers' page, select 'Actions>Import>Quotas.'

Import Reviewer Quotas

Import Reviewer Quotas Page

  • The Import Reviewer Quotas page opens. Click ‘Download template.’

Import Reviewer Quotas

  • Save the file locally. Click ‘OK’

Import Reviewer Quotas

Edit Import Quotas Template

  • Open the file in a text editor.

Import Reviewer Quotas

  • On the next line after ‘# Email Quota,’ type in the email address of the Reviewer that requires a quota, then press the Tab key once. Type in the maximum amount of Papers for this Reviewer. Repeat the procedure on a new line for each additional Reviewer that requires a quota. Save the file.

Import Reviewer Quotas

Upload Import Quotas Template

  • Back in CMT, on the 'Import Reviewer Quotas' page, click ‘Upload.’

Import Reviewer Quotas

  • Select the 'ImportQuotasTemplate' file you just saved. Click ‘Open.’

Import Reviewer Quotas

  • You will see a preview of the Reviewers’ quotas. If all is good, there will be green ‘OK’ ovals on each line of a Reviewer. This tells you the upload was successful; however you must click ‘Save Changes’ for the upload to take effect.

Import Reviewer Quotas

EDIT QUOTAS INDIVIDUALLY

Note

This is the same process for both single-track and multi-track conferences. In the multi-track conference 'Edit Reviewer Quota' page there will be list all the tracks where the reviewer has that role. In the single-track conference it will only have the one conference track.

  • Go to the the 'Manage Reviewers Page' and find the Reviewer whose quotas need to be adjusted.

Import Reviewer Quotas

  • In this example we will select the first Reviewer with 31. Click on the '31'

The 'Edit Reviewer Quota' page opens.

Import Reviewer Quotas

  • Adjust the 20 paper quota in the first track to 10, then click 'Save.' The adjusted quota will be 21 instead of 31.

Import Reviewer Quotas

  • Go to the 'Manage Reviewers Page' and verify the change was made.

Import Reviewer Quotas

RESULT OF ASSIGNING REVIEWER WITH FULL QUOTA

Note

It is the same for multi-track or single-track conferences

If a Reviewer with a full quota is assigned a paper, an error will appear saying as much.
The example below shows the error, 'Unable to edit assignment for '[Paper title]'. Reviewer cannot be assigned because quota is exceeded.'
This will appear just after attempting to check the 'Assign' box in the top row of the 'Edit Reviewer Assignments' page.

Import Reviewer Quotas