CHAIR HOW-TO: Import Assignments (Senior Meta-Reviewer)

The Chair may elect to import assignments for Senior Meta-Reviewers.

PREREQUISITE

The roles of Senior Meta-Reviewer are pre-assigned. If the user is not assigned the proper role, the upload will fail.

OVERVIEW

The Senior Meta-Reviewers can be assigned one of 2 ways; by paper or through Meta-Reviewer.

ASSIGNING BY PAPER

SENIOR META-REVIEWER SETTINGS PAGE

  • Disable the 'Assign paper to senior meta-reviewer through meta-reviewer' setting. Save the changes.

Import Senior Meta-Reviewer Assignments

CHAIR CONSOLE

  • Navigate to the 'Chair Console' page and select Actions>Import>Assignments.

Import Senior Meta-Reviewer Assignments

IMPORT SENIOR META-REVIEWER ASSIGNMENTS PAGE

  • The 'Import Senior Meta-Reviewer Assignments' page opens. Click ‘Download Template.’ An XML file will be downloaded.

Import Senior Meta-Reviewer Assignments

XML FILE

  • Open the file with a text editor like Notepad++.

Import Senior Meta-Reviewer Assignments

  • Where it says, ‘< submission submissionId="REPLACE THIS WITH SUBMISSION ID">‘ enter the Submission ID between the quotes. In this case Paper ID 13.

Import Senior Meta-Reviewer Assignments

  • Where it says, ‘< user email="REPLACE THIS WITH USER EMAIL" />’ enter the user email of the Senior Meta-Reviewer between the quotes. Save the xml.

Import Senior Meta-Reviewer Assignments

IMPORT SENIOR META-REVIEWER ASSIGNMENTS PAGE

  • In the 'Import Senior Meta-Reviewer Assignments' page click 'Upload'

Import Senior Meta-Reviewer Assignments

  • Find the file and click 'Open'

Import Senior Meta-Reviewer Assignments

  • Verify the upload was imported correctly by the green 'OK' designation for each row. Save the changes.

Import Senior Meta-Reviewer Assignments

ASSIGNING MULTIPLE SENIOR META-REVIEWERS PER PAPER

Sometimes the Chair will want more than 1 Senior Meta-Reviewer for a particular paper.

  • Click ‘Download Template’ from the 'Import Senior Meta-Reviewers' page as shown above and open the file with a text editor like Notepad++.

Import Senior Meta-Reviewer Assignments

  • Copy and paste this section - - for as many Senior Meta-Reviewers you want assigned to the paper. In this case 3 Senior Meta-Reviewers:

Import Senior Meta-Reviewer Assignments

  • Enter the Paper ID and the email of each Senior Meta-Reviewer. Save the xml file. Then upload the xml to the 'Import Senior Meta-Reviewers' page as shown above.

Import Senior Meta-Reviewer Assignments

ASSIGNING MULTIPLE SENIOR META-REVIEWERS, MULTIPLE PAPERS

To import assignments of multiple Senior Meta-Reviewers for multiple papers, the procedure is largely the same. For the below scenario, we will have 3 Meta-Reviewers for 3 papers.

  • Download the ‘Assignments Template’, as shown above, and open the file with a text editor like Notepad++.

Import Senior Meta-Reviewer Assignments

  • Copy and paste this section - - for as many Senior Meta-Reviewers you want assigned to the paper. In this case 3 Senior Meta-Reviewers:

Import Senior Meta-Reviewer Assignments

  • Now copy, then paste this whole section twice.

Import Senior Meta-Reviewer Assignments

  • Enter the Paper IDs and the email of each Senior Meta-Reviewer, save the xml file and upload the xml to the 'Import Senior Meta-Reviewers' page as shown above.

Import Senior Meta-Reviewer Assignments

Note

If another Senior Meta-Reviewer Assignment Template xml is uploaded, the other Senior Meta-Reviewers must be included in the xml or they will be overwritten.

ASSIGNING SENIOR META-REVIEWER THROUGH META-REVIEWER

SENIOR META-REVIEWER SETTINGS PAGE

  • Enable the 'Assign paper to senior meta-reviewer through meta-reviewer' setting. Save the changes.

Import Senior Meta-Reviewer Assignments

MANAGE SENIOR META-REVIEWERS PAGE

  • Navigate to the 'Manage Senior Meta-Reviewers' page and select Actions>Import>Assignments.

Import Senior Meta-Reviewer Assignments

IMPORT SENIOR META-REVIEWER ASSIGNMENTS PAGE

  • The 'Import Senior Meta-Reviewer Assignments' page opens. Click ‘Download Template.’

Import Senior Meta-Reviewer Assignments

  • Open the file with a text editor

Import Senior Meta-Reviewer Assignments

  • Enter the Senior Meta-Reviewer email (highlighted in yellow) then tab and enter the Meta-Reviewer email (highlighted in blue) and save the file.

Import Senior Meta-Reviewer Assignments

  • In the 'Import Senior Meta-Reviewer Assignments' page click 'Upload'

Import Senior Meta-Reviewer Assignments

  • Find the file and click 'Open'

Import Senior Meta-Reviewer Assignments

  • Verify the upload was imported correctly by the green 'OK' designation for each row. Save the changes.

Import Senior Meta-Reviewer Assignments

If there were someting uploaded incorrectly, the 'Import Senior Meta-Reviewer Assignments' page will show this by a red 'Fail' preceeding the row. It will also give an explanation of the error in the Notes column.

Import Senior Meta-Reviewer Assignments