CHAIR HOW-TO: Create/Edit a Submission

OVERVIEW

There are times a Chair will need to create or edit a submission. Usually this occurs when the deadline for a submission has passed and the author has a modified file they need to upload. Other reasons may be because a co-author's name is misspelled or an email needs to be corrected.

Note

A Chair can create and/or edit any submission at any time. This will bypass any submission deadline.

CREATING A SUBMISSION

The Chair can create a submission on behalf of an author.

• From the Chair Console, click Actions>Create New Submission

• Enter the Title and Abstract

Enter Author and Co-Author information

IMPORTANT

You cannot add an unregistered user as the Primary Contact in the submission.

• To add an author, enter the author’s email address into the field (in yellow below) and click add.

• If the co-author you wish to add is not a user in CMT, you will see “User was not found. To add a new user, please enter information below and click Add Button.”

IMPORTANT

Adding an unregistered email (an email that is not a valid account in CMT) as a co-author will not add the user to the conference; it only acts as a placeholder in the submission for the co-author. Such co-authors are associated with the conference, just not as registered users.
An unregistered user cannot be the Primary Contact for the paper.
The co-author is required to register their email in CMT.

Depending on how the 'Submission Form' is configured, answer any questions, conflicts, enter subject Areas, upload a file(s) if needed, and click 'Submit.'

EDITING A SUBMISSION

Paper ID 33 is used for this example.

• From the ‘Chair Console’ find the paper that needs to be edited. Scroll to the extreme right, click ‘More>Submission>Edit.’

• The ‘Edit Submission’ page opens. Edit what ever is needed. In this case, check a Primary Subject Area.

• Click ‘Save changes.'

• The ‘Submission Summary’ page opens. Verify the change.