CHAIR HOW-TO: Import Reviewers from Previous Conference

OVERVIEW

This will describe how to import reviewers from a previous conference.

PREREQUISITE

The Chair must be the same for both conferences.

PREVIOUS CONFERENCE CHAIR CONSOLE

  • From the previous conference’s Chair Console click ‘Users>Reviewers'

Import Past Conference Reviewers

PREVIOUS CONFERENCE MANAGE REVIEWERS PAGE - SINGLE TRACK CONFERENCE

This page can be filtered.
For example, if the desired list of reviewers is to be from one organization, filter for that organization. In this case we filter these Reviewers for 'cmt.'

Import Past Conference Reviewers

There are 11 reviewers with that organization.

Import Past Conference Reviewers

  • From the Manage Reviewers page click 'Actions>Export'

Import Past Conference Reviewers

  • Click 'Reviewers' in the secondary menu. (The file will be in a .txt format.)

Import Past Conference Reviewers

PREVIOUS CONFERENCE MANAGE REVIEWERS PAGE - MULT-TRACK CONFERENCE

Note

In a multi-track conference, you must select the desired track from the dropdown before you can see the 'Export' function in the 'Actions' button.
You must do this for every track from which you want reviewers.

Just as a single-track conference (above), this page can be also be filtered before exporting, if needed.

  • Select track, then click 'Actions>Export'

Import Past Conference Reviewers

  • Select Reviewers in the secondary menu. (The file will be in a .txt format.)

Import Past Conference Reviewers

  • Open the file with Notepad by clicking ‘OK’

Import Past Conference Reviewers

  • Copy the text

Import Past Conference Reviewers

  • Paste in Excel

Import Past Conference Reviewers

CURRENT CONFERENCE CHAIR CONSOLE

  • From the current conference’s Chair Console click ‘Users>Reviewers'

Import Past Conference Reviewers

CURRENT CONFERENCE MANAGE REVIEWERS PAGE

  • Click ‘Actions>Import’

Import Past Conference Reviewers

  • Click Reviewers in the secondary menu

Import Past Conference Reviewers

The ‘Import Reviewers’ page opens. The highlighted headers are what you want in the file: First Name, Middle Initial (optional), Last Name, E-mail, Organization

Import Past Conference Reviewers

  • Go to the excel document and see the headers that correspond to the headers required for the upload file.

Import Past Conference Reviewers

  • Delete everything after column E

Import Past Conference Reviewers

  • Copy all the information in columns A though E, except the headers, and paste it in a notepad

Import Past Conference Reviewers

  • Save the file

Import Past Conference Reviewers

  • From the ‘Import Reviewers’ page, click ‘Upload Reviewers’

Import Past Conference Reviewers

  • Click ‘Open’

Import Past Conference Reviewers

  • Confirm they are all uploaded, then click ‘Save Changes’

Import Past Conference Reviewers

  • On the ensuing ‘Manage Reviewers’ page, verify the Reviewers have been imported

Import Past Conference Reviewers

IMPORT REVIEWERS MULTI-TRACK

Note

In a multi-track conference, you must select the desired track from the dropdown before you can see the 'Import Reviewers' function in the 'Actions' button.
Import Past Conference Reviewers

Everything is the same as a single track conference except there will be a list of tracks to pick when a proper file is uploaded, even though only one track was selected.

Import Past Conference Reviewers

From Different Conference - Copy Settings and Forms

From Same Conference - Copy Reviewers From One Track To Another