CHAIR HOW-TO: Import Assignments (Reviewer)

The Chair may elect to import assignments for Reviewers.

PREREQUISITE

The roles of Reviewer are pre-assigned. If the user is not assigned the proper role, the upload will fail.

SINGLE REVIEWER

  • From the Chair Console select Actions>Import Assignments>Reviewer.

Import Reviewer Assignments

  • The Bulk Import Reviewer Assignment page opens. Click ‘Download Template.’

Import Reviewer Assignments

  • Save it locally. Click ‘OK.’

Import Reviewer Assignments

  • Open the file with a text editor like Notepad++.

Import Reviewer Assignments

  • Where it says, ‘< submission submissionId="REPLACE THIS WITH SUBMISSION ID">‘ enter the Submission ID between the quotes. In this case Paper ID 10.

Import Reviewer Assignments

  • Where it says, ‘< user email="REPLACE THIS WITH USER EMAIL" />’ enter the user email of the Reviewer between the quotes. Save the xml.

Import Reviewer Assignments

  • On the Bulk Import Reviewer Assignment page, click ‘’Upload.’

Import Reviewer Assignments

  • Select the file, click ‘Open.’

Import Reviewer Assignments

  • The Reviewer/Paper assignment was successful. Click ‘Save Changes.’

Import Reviewer Assignments

MULTIPLE REVIEWERS

Sometimes the Chair will want more than 1 Reviewer for a particular paper.

  • Download the ‘Assignments Template,’ as shown in the Single Reviewer section above, and open the file with a text editor like Notepad++.

Import Reviewer Assignments

  • Copy and paste this section - < user email="REPLACE THIS WITH USER EMAIL" /> - for as many Reviewers you want assigned to the paper. In this case 3 Reviewers:

Import Reviewer Assignments

  • Enter the Paper ID and the email of each Reviewer. Save the xml file.

Import Reviewer Assignments

  • On the Bulk Import Reviewer Assignment page, click ‘’Upload.’

Import Reviewer Assignments

  • Select the file, click ‘Open.’

Import Reviewer Assignments

  • The Reviewer/Paper assignments were successful. Click ‘Save Changes.’

Import Reviewer Assignments

MULTIPLE REVIEWERS, MULTIPLE PAPERS

To import assignments of multiple Reviewers for multiple papers, the procedure is largely the same. For the below scenario, we will have 3 Reviewers for 3 papers.

  • Download the ‘Assignments Template’, as shown in the Single Reviewer section above, and open the file with a text editor like Notepad++.

Import Reviewer Assignments

  • Copy and paste this section - < user email="REPLACE THIS WITH USER EMAIL" /> - for as many Reviewers you want assigned to the paper. In this case 3 Reviewers:

Import Reviewer Assignments

  • Now copy, then paste this whole section twice, as shown below.

Import Reviewer Assignments

  • Enter the Paper IDs and the email of each Reviewer. Then save the xml file.

Import Reviewer Assignments

  • On the Bulk Import Reviewer Assignment page, click ‘’Upload.’

Import Reviewer Assignments

  • Select the file, click ‘Open.’

Import Reviewer Assignments

  • The Reviewer/Paper assignments were successful. Click ‘Save Changes.’

Import Reviewer Assignments

CONFLICT

Sometimes you may get a conflict as shown below. You may elect to save the changes of the Reviewers that are ‘OK’. This will leave the failed one that will need to be addressed.

Import Reviewer Assignments

The Reviewer can be replaced manually through the Edit Submissions page for that particular paper or upload another Assignment Template xml.

Note

If another Assignment Template xml is uploaded, the other Reviewers must be included in the xml or they will be overwritten.

Auto Assign Reviewers

Email Reviewers