HOW-TO: Edit Co-Authors
OVERVIEW
Sometimes an author will need to add or remove a co-author for their paper, or change the Primary Contact.
Note
1.'Edit Submission' must be enabled by the Chair.
2. Authors cannot modify a co-author's profile
ADD A CO-AUTHOR
- From the Authors Console, click the 'Edit Submissions' link in the 'Actions' column
- To add a co-author, enter the co-author’s email address into the field (in yellow below) and click add.
- If the co-author you wish to add is not a user in CMT, you will see “User was not found. To add a new user, please enter information below and click Add Button.”
IMPORTANT
Adding an unregistered email (an email that is not a valid account in CMT) as a co-author will not add the user to the conference; it only acts as a placeholder in the submission for the co-author. Such co-authors are associated with the conference, just not as registered users.
An unregistered user cannot be the Primary Contact for the paper.
The co-author is required to register their email in CMT.
If the co-author is already a user, the co-author will be added to the end of the Author list.
- Enter the co-author’s first and last names along with the Organization to which he or she belongs and the Country/Region where they reside. Then click the Add button. Save the changes. Once added, the co-author will appear in the list.
DELETE A CO-AUTHOR
- From the Authors Console, click the 'Edit Submissions' link in the 'Actions' column
- Click the 'x' at the end of the row of the co-author. Save the changes.
MISTAKE IN ADDING CO-AUTHOR
If the mistake in adding the co-author was a misspelled name, have that co-author correct it in their profile settings.
If the mistake in adding the co-author was a misspelled email, you can remove the co-author from the paper by clicking the 'Edit Submission' link and clicking the 'x' at the end of the row of the co-author. Save the changes.
Then you may add the co-author again with the correct email.If you mispelled the co-author's email and cannot delete the co-author, contact the chairs of the conference to see if they will remove that user from your paper and add the correct user/email to the paper.
CHANGE PRIMARY CONTACT
Note
The original Primary Contact cannot be deleted
- From the Authors Console, click the 'Edit Submissions' link in the 'Actions' column
- Click the radio button next to the Co-Author to become 'Primary Contact.' Save the changes
- Click the up arrow to change the order of the Co-Authors. Save the changes.
CO-AUTHOR NOT GETTING EMAILS
If your co-author is not getting any emails and they have a CMT account, it is likely the 'Do not send me conference email' box is checked in their User Profile page.