HOW-TO: Edit Co-Authors

OVERVIEW

Sometimes an author will need to add or remove a co-author for their paper, or change the Primary Contact.

Note

1.'Edit Submission' must be enabled by the Chair.
2. Authors cannot modify a co-author's profile

ADD A CO-AUTHOR

  • From the Authors Console, click the 'Edit Submissions' link in the 'Actions' column

Edit Co-Authors

  • To add a co-author, enter the co-author’s email address into the field (in yellow below) and click add.

Author-Submission-Form

  • If the co-author you wish to add is not a user in CMT, you will see “User was not found. To add a new user, please enter information below and click Add Button.”
IMPORTANT

Adding an unregistered email (an email that is not a valid account in CMT) as a co-author will not add the user to the conference; it only acts as a placeholder in the submission for the co-author. Such co-authors are associated with the conference, just not as registered users.
An unregistered user cannot be the Primary Contact for the paper.
The co-author is required to register their email in CMT.

If the co-author is already a user, the co-author will be added to the end of the Author list.

Author-Submission-Form

  • Enter the co-author’s first and last names along with the Organization to which he or she belongs and the Country/Region where they reside. Then click the Add button. Save the changes. Once added, the co-author will appear in the list.

Author-Submission-Form

CO-AUTHOR CANNOT BE ADDED

If the Author section says 'Author list cannot be modified' then the Chair has set it so there can be no other authors on the paper than the ones already there. If there are any questions, please contact the Chairs.

Author-Submission-Form

DELETE A CO-AUTHOR

  • From the Authors Console, click the 'Edit Submissions' link in the 'Actions' column

Edit Co-Authors

  • Click the 'x' at the end of the row of the co-author. Save the changes.

Edit Co-Authors

MISTAKE IN ADDING CO-AUTHOR

  • If the mistake in adding the co-author was a misspelled name, have that co-author correct it in their profile settings.

  • If the mistake in adding the co-author was a misspelled email, you can remove the co-author from the paper by clicking the 'Edit Submission' link and clicking the 'x' at the end of the row of the co-author. Save the changes.
    Then you may add the co-author again with the correct email.

  • If you mispelled the co-author's email and cannot delete the co-author, contact the chairs of the conference to see if they will remove that user from your paper and add the correct user/email to the paper.

CHANGE PRIMARY CONTACT

Note

The original Primary Contact cannot be deleted

  • From the Authors Console, click the 'Edit Submissions' link in the 'Actions' column

Edit Co-Authors

  • Click the radio button next to the Co-Author to become 'Primary Contact.' Save the changes

Edit Co-Authors

  • Click the up arrow to change the order of the Co-Authors. Save the changes.

Edit Co-Authors

CO-AUTHOR NOT GETTING EMAILS

If your co-author is not getting any emails and they have a CMT account, it is likely the 'Do not send me conference email' box is checked in their User Profile page.