Microsoft Conference Management Toolkit

Request Free CMT Site Login
Show / Hide Table of Contents

CHAIR HOW-TO: Invite Reviewers

OVERVIEW

There are a number of ways to add Reviewers to a conference:

  • Adding them manually, one at a time
  • Import them in bulk
  • Invite them one at a time
  • Invite them in bulk

This document will cover inviting Reviewers. Reviewers have the option to accept or decline the invitation.

SETTINGS TAB

  • In the Settings tab, click ‘Features>Review.’ Make sure the ‘Add users as reviewer when they accept reviewer invite’ checkbox is enabled.

Invite Reviewers

  • To change the duration of the invitation, enter the number of days (the default is 7 days) then click ‘Save changes’ at the bottom of the page.

Invite Reviewers

INVITE REVIEWER (INDIVIDUALLY)

  • Click the ‘Users Tab’ and select ‘Reviewer>Invite.’

Invite Reviewers

  • On the ‘Invite Reviewer’ page, enter the email of the Reviewer. Click ‘Search.’

Invite Reviewers

  • If the user is not in CMT, enter the user’s information then click ‘Create This User.’

Invite Reviewers

  • Click ‘Next’ on the ensuing page.

Invite Reviewers

  • The next page is where you will edit the email that will be sent to the prospective reviewer. If no edits are necessary, click “Preview.’

Invite Reviewers

  • This is the preview of the email that will be sent to the prospective reviewer. Click ‘Send.’

Invite Reviewers

  • The invitation has been sent. Click on ‘Manage Reviewer Invites’ to view decisions.

Invite Reviewers

INVITE REVIEWER (BULK)

  • Click the ‘Users Tab’ and select ‘Reviewer>Invite (Bulk).’

Invite Reviewers

  • The Bulk Invite Reviewers page opens. To bulk invite reviewers please upload a "Tab Delimited" file. Each line of the file must contain the following tab delimited fields (order must be preserved):

Invite Reviewers

  • Open a text editor and enter the reviewers’ information as noted in the ‘Bulk Invite Reviewer’ page.

Invite Reviewers

  • Save the file as ‘Tab Delimited.’

Invite Reviewers

  • From the ‘Bulk Invite Reviewer’ page click ‘Upload user list.’

Invite Reviewers

  • Click ‘Open.’

Invite Reviewers

  • Verify the data. Click ‘Next.’

Invite Reviewers

  • The compose email page opens. Review the email. If you expand the ‘4 recipients’ in the ‘To’ line you will see they are the ones just added.

Invite Reviewers

  • Click ‘Close.’

Invite Reviewers

  • Click ‘Preview.’

Invite Reviewers

  • This would be the first of four emails to be sent. You can view the others by clicking ‘next.’

Invite Reviewers

  • When satisfied, click ‘Send.’

Invite Reviewers

  • Click the link, ‘Manage Reviewer Invites.’

Invite Reviewers

The ‘Manage Reviewer Invites’ page opens. The ‘Status’ column shows if the Reviewer responded.

Invite Reviewers

SEND INVITE REMINDER EMAIL

  • Go to the ‘Manage Reviewer Invites’ page by clicking the ‘Users’ tab from the ‘Chair Console’ and selecting ‘Reviewer>Manage Invites.’

Invite Reviewers

  • Once on the ‘Manage Reviewer Invites’ page, filter for ‘Not Responded.’

Invite Reviewers

  • Click Actions>Email.

Invite Reviewers

  • Create a new template to remind the Reviewers to respond.

Invite Reviewers

  • After creating the template, click ‘Preview & Send emails.’ (Below is just an example. Your verbiage will differ.)

Invite Reviewers

  • Once satisfied, click ‘Send Emails.’

Invite Reviewers

DELETED REVIEWER

Sometimes a Reviewer will accept an invitation then, subsequently, delete their CMT account. What you will see in the 'Manage Reviewer Invites' page will be a guid (string of numbers) in place of the Name, Email and Organization. It will look similar to this:

Invite Reviewers

© Microsoft Corporation About CMT | Terms of Use | Privacy & Cookies | Request Free CMT Site | Email CMT Support
Back to top