CHAIR HOW-TO: Invite Meta-Reviewers
There are a number of ways to add Meta-Reviewers to a conference:
- Adding them manually one at a time
- Import them in bulk
- Invite them one at a time
- Invite them in bulk
This document will cover inviting Meta-Reviewers. Meta-Reviewers have the option to accept or decline the invitation.
- In the Settings tab, click ‘Features>Meta-Review.’ Make sure the ‘Add users as meta-reviewer when they accept meta-reviewer invite’ checkbox is enabled.
- To change the duration of the invitation, enter the number of days (the default is 7 days) then click ‘Save changes’ at the bottom of the page.
INVITE META-REVIEWER (INDIVIDUALLY)
- Click the ‘Users Tab’ and select ‘Meta-Reviewer>Invite.’
- On the ‘Invite Meta-Reviewer’ page, enter the email of the Meta-Reviewer. Click ‘Search.’
- If the user is not in CMT, enter the user’s information then click ‘Create This User.’
- Click ‘Next’ on the ensuing page.
- The next page is where you will edit the email that will be sent to the prospective Meta-Reviewer. If no edits are necessary, click “Preview.’
- This is the preview of the email that will be sent to the prospective Meta-Reviewer. Click ‘Send.’
- The invitation has been sent. Click on ‘Manage Meta-Reviewer Invites’ to view decisions.
INVITE META-REVIEWER (BULK)
- Click the ‘Users Tab’ and select ‘Meta-Reviewer>Invite (Bulk).’
- The Bulk Import Meta-Reviewers page opens. To bulk invite Meta-Reviewers please upload a "Tab Delimited" file. Each line of the file must contain the following tab delimited fields (order must be preserved):
- Open a text editor and enter the Meta-Reviewers’ information as noted in the ‘Bulk Invite Meta-Reviewer’ page.
- Save the file as ‘Tab Delimited.’
- From the ‘Bulk Invite Meta-Reviewer’ page click ‘Upload user list.’
- Click ‘Open.’
- Verify the data. Click ‘Next.’
- The compose email page opens. Review the email. If you expand the ‘3 recipients’ in the ‘To’ line you will see they are the ones just added.
- Click ‘Preview.’
- This is the first of four emails to be sent. You can view the others by clicking ‘next.’
- When satisfied, click ‘Send.’
- Click the link, ‘Manage Meta-Reviewer Invites.’